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No doubt, office relocation is exciting, but at the same time, it also makes you feel like you're about to climb a mountain. Right?? Don't worry, we're here to make your office relocations as easy as possible. This guide includes an office move checklist and the best tips to make your office move smooth and stress-free.
So, let's explore the ultimate office moving checklist, packed with all the need-to-knows to keep things fun and functional.
Tips for Office Relocation
1. Early Planning for Moving to New Office
If you don't want to be overstressed at the last time of office moving, start planning everything as early as possible. Map out a timeline as soon as you know a move is on the horizon. Include every phase of the office move in the timeline - from scouting new locations to the day you're finally setting up shop in the new office.
2. Assemble Your A-Team for Office Relocation
Always keep in mind that office relocation isn't a solo thing. You need to create a team from different departments to oversee the move. This team will handle everything from logistics to communicating with the rest of the staff.
Each member should have clearly defined roles to make sure everyone knows what they're supposed to do, which avoids the "I thought you were handling it!" scenario.
3. Declutter and Organize
Over the years, what kind of stuff accumulates in an office is amazing. Old paperwork, broken chairs, tech that's seen better days – but now's the time to bid them farewell to make the office moving lighter. The best thing is it also gives you a fresh and clean start at your new location.
4. Detail Your Inventory
Before you pack, list out all your furniture, equipment, and supplies. Know what you have, its condition, and where it's supposed to go in the new space. Trust us, this will help with setting up your new office and ensures nothing important gets lost in the shuffle.
5. Notify and Update
Before the office relocation, it's important to keep everyone in the loop - your employees, clients, and suppliers. Don't forget to UPDATE YOUR NEW BUSINESS address on all platforms and notify your service providers about the move.
6. Smart Packing for Office Relocation
It might seem like a hectic task, but you must label each box clearly by department and contents. When you unpack the items at the new place, you'll thank yourself. You can also color code the boxes to make office moving easier, if possible. And most importantly, remind your team to pack their personal items beforehand, as you don't want to be responsible for someone's precious things.
8. Tech and Utility Setup
Make sure to prepare your new office space before you move in. It will help you to set up essential services like Internet, phone lines, electricity, and water prior to your arrival.
Also, plan the layout of your new office in advance so the moving team knows exactly where to place your heavy equipment.
9. Choose the Right Day for Office Relocation
If possible, choose a moving day during a downtime in your business cycle. It would be best to choose the weekends or after office hours to reduce business interruptions. Discuss with the office relocation company if they can accommodate your preferred time.
10. Settling In the New Workplace
Once the relocation process is complete, don't jump straight into work mode. We suggest you to take some time to help your team settle in. You can throw a small welcome party for your employees or just arrange a casual meet and greet in the new space. Starting on a positive note will help boost the morale of your employees.
11. Post-Move Review
Address the issues after the move by conducting a walkthrough of the new office. Check if everything is as it should be. Are there any damages that need reporting? Any equipment not working? Tackle these issues ASAP to prevent any operational hiccups.
Wrap Up
With these tips, you can make your office relocation hassle-free. By maintaining an organized office move checklist and keeping your team informed, you can experience smooth office moving. And most importantly, hire an experienced packers and movers for office relocation. You can reach out to Om International Packers and Mover, as they've years of experience in thousands of offices shifting from small workplaces to large industries.